Privacy & Data Protection Policy

Effective Date: February 26, 2026

1. Data Controller

MedPro & Partners, located at 12 Old Bond Street, Westminster, London, W1S 4PW, United Kingdom, is the data controller for the information collected on this website.

2. Information We Collect

We collect personal information that you voluntarily provide to us when you express an interest in obtaining information about us or our services. This includes:

• Personal Identifiers: Name and email address.
• Professional Information: Any details regarding your GMC status or medical specialty included in your message.
• Communication Data: The content of your inquiry sent via our contact form.

3. Legal Basis for Processing

We process your information based on the following legal grounds:

• Consent: By filling out our contact form, you give us explicit consent to contact you.
• Contractual Necessity: To provide the appraisal, revalidation, or Designated Body services you request.
• Legal Obligation: To comply with UK regulatory requirements for medical governance.

4. Third-Party Processing (Formspree)

Our website utilizes Formspree as a third-party processor to manage contact form submissions. Your data is transmitted to Formspree's servers and then delivered to our secure business email. Formspree is compliant with major privacy frameworks and maintains its own security protocols to protect your data during transit.

5. Data Retention

We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy policy, unless a longer retention period is required or permitted by law (such as tax, accounting, or medical regulatory requirements).

6. Security of Your Information

Given our role in medical regulation and clinical performance management, we maintain rigorous security standards. We implement appropriate technical and organizational security measures designed to protect the security of any personal information we process.

7. Your Rights Under UK GDPR

You have the following rights regarding your personal data:

• The right to access: You can request copies of your personal data.
• The right to rectification: You can request that we correct any information you believe is inaccurate.
• The right to erasure: You can request that we erase your personal data under certain conditions.
• The right to restrict processing: You can request that we restrict the processing of your data.
• The right to data portability: You can request that we transfer the data to another organization.

8. Cookies and Tracking

Our website uses minimal cookies to ensure basic functionality. We do not use invasive tracking or third-party advertising cookies.

9. Contact Us

If you have questions or comments about this policy, you may contact us at:

Email: [email protected]
Phone: +44 07733494542
Address: 12 Old Bond Street, Westminster, London, W1S 4PW